What does it take...
There are a few requirements to be eligible for a Team Staff position.
Coaches:
- Coaches must be certified.
Click
here for more information. Leduc Ringette Association follows the
requirements set out by Ringette Alberta. The Leduc Ringette
Association will reimburse Coaches to take relevant Certification Clinics.
- Coaches must have a background check performed by the local
RCMP detachment, on a yearly basis.
This process can take up to two weeks to perform.
Plan ahead!
- Interested persons must complete an Leduc Ringette
Association Coaching Application, and submit it to the Board no later
than October 1st of the year.
Apply early as we need Coaches for preseason practices
and try-outs.
- Head Coaches are selected from a pool of applicants.
Selection criteria is based on:
- Previous experience
- Current certification
- Compatibility with players
- Head Coaches must adhere to outlined duties, as adopted by the
Association.
Click
here for more information.
- Once selected, Head Coaches shall appoint their own
Assistant Coaches, Team Manager, Team Treasurer, and Trainer.
Team Staff must meet the following requirements:
Managers:
Must be certified through Ringette
Canada.
Must adhere to outlined
duties, as adopted by the Association.
*Team Treasurers:
Must adhere to outlined
duties, as adopted by the Association.
Although it is not required to have a
Team Treasurer, the Association highly recommends one be appointed.
*Trainers:
Must possess a valid First Aid Certificate, and be approved by Ringette
Alberta. Click
here for more information.
Although it is not required to have a Trainer, one of the Coaching Staff
must a valid First Aid Certificate.
Any Team Staff may be removed from their
position as outlined in the Leduc Ringette Association Policies and Procedures.
Click
here for more information.
1106.
DUTIES OF TEAM TREASURERS
(MANAGING TEAM FINANCIAL ACCOUNTS)
POLICY
Team financial accounts shall be a team activity and responsibility.
Leduc Ringette Association assumes no liability or responsibility in the
management of team accounts. Team budgets shall be a team responsibility. The
association recognizes that local team officials, by whatever name: coach,
assistant coach, manager, treasurers, etc., are placed in a position of trust
with respect to the Association, parents and players.
As such, individuals appointed to these positions shall accept the
responsibility for operating within association guidelines and the accounting
for their actions and will ensure all parents are aware of the following rules
and guidelines before team budgets are finalized. Coaches will ensure parents
are encouraged to ask questions.
RULES
& GUIDELINES
The
normal line of communication is through the team coach, who acts as the chief
team official. The coach to other team officials may delegate specific duties.
However, the final responsibility for the team’s financial affairs resides
with the head coach. Team budgets are to be approved by a majority (secret
ballot) vote of team parents. Every family having a player on the team gets
one vote and must participate in this vote.
One
team staff, other than the coach, will be designated for the collection,
receipting and disbursement of team funds and the maintenance of appropriate
records and accounts.
The
Team Treasurer:
Prepares
financial statements for team parents 3 times a year, and are available at any
time upon request.
Prepares
financial statements for submission to Leduc Ringette Association Executive
Committee via the Association Vice President according to the following
schedule:
Period
Ending
Submission Date
October
31 (Initial Budget)
November 1
December
15
December 30
Year
End
April 30
Follows
proper financial procedures including establishing an official team account at a
financial institution for the security of team members' funds with all team
revenues to be deposited to such account and documented and all expense charges
to be supported by official original receipts from hotels, restaurants, bus
companies, referees, equipment stores and the like.
Records are to be maintained up to date at all times.
Provides,
under their immediate supervision, any parent or team member to review the
team’s financial operation. Any parent or team member who requests to review
the team’s financial is to be provided, without question, within three
business days of making the request, full access to the team’s financial
records including original bank statements and records, original expense
receipts and any other related financial items of the team’s financial
operation so as to perform a full and complete audit of the team’s accounts
and financial operation.
Any
person becoming aware of discrepancies in accounting or reporting is charged
with the responsibility of reporting the facts of the case to the coach or a
member of Executive Committee immediately.
Coaches
or Executive Committee members becoming aware of such a problem will immediately
report the matter to the Association President.
The
Association President, upon receiving a report, shall initiate corrective
action, in an attempt to solve the problem internally and with minimum
embarrassment to the individual and team involved.
Such action may include a range of activities as follows:
Meetings
with team officials and affected parties
General
meeting of team parents
Meeting
of the disciplinary committee
Involvement
of other Executive Committee members.
Should
the above informal activity not bring the problem to resolution, the matter
will be reported to Executive Committee who may elect to take other action as
deemed necessary.
The treasurer, upon accepting his
position as team treasurer is provided with these policies, agrees to and
understands them.
